4 File Sharing Methods Legal Professionals Should Avoid

Two weeks ago, our team attended LegalTech 2019 at the Midtown Hilton in New York. With 8000 registered attendees at the event, we had the opportunity to speak with many legal professionals from law firms across the U.S. and learn about some of the technology problems they’re currently facing.

One discovery that caught our attention is how many law firms are still using insecure and outdated methods to share files with clients. Considering how frequently confidential client information is being handled, legal professionals should be more cautious of how they’re sharing information.

Here are some of the worst ways to share files and other documents with your clients and why you should avoid them:

1. Letter Mail

  • Consumes unnecessary resources (paper, ink)
  • Not eco-friendly
  • Takes longer to deliver files to clients
  • Potential mail delivery delays
  • Can get lost during delivery
  • Information can be easily leaked

2. Compact Discs (CDs and DVDs)

  • Many computers don’t come with CD drives anymore
  • Inconvenient to burn files to a CD and share with a client
  • Can be physically damaged or corrupted
  • Can be lost or stolen

3. Flash Drives / USB Sticks

  • Inconvenient to share files back and forth
  • Can be physically damaged or corrupted
  • Can be lost or stolen

4. Portable Hard Drives

  • May not be compatible with client’s computer depending on how the drive is formatted
  • Inconvenient to share files back and forth
  • Can be physically damaged or corrupted
  • Can be lost or stolen

How should you share files instead?

As a modern-day approach, many law firms have adopted a secure file sharing solution to share files virtually with clients over the cloud. This enables a file sharing process that’s quicker, easier, more accessible and more secure.

Learn more about TitanFile’s secure file sharing solution and how we help we legal professionals enhance collaboration with their clients.

Stephen Chen

Stephen is the Marketing Specialist at TitanFile. He has an extensive background in IT and enjoys keeping readers engaged with the latest in cybersecurity news and best practices.