If you need to share a large volume of documents with a recipient by email, zipping them beforehand is a great way to reduce the overall package size. Zipping files not only compresses the information, but it also reduces upload and download times because you’re sending one single zip file rather than multiple individual files.
One thing to keep in mind though is that if you’re sharing confidential information, you’ll need to encrypt the zip file before sending it via email. Email on its own does not protect your information whatsoever so while your information is being transferred, there is a potential for it to be intercepted by unauthorized parties
Encrypting zip files is really simple if you’re using third-party software like WinRar or TitanFile.
1. How to encrypt zip files with WinRar
To download the latest copy of WinRar, click here. The free version is all you need.
Once you have WinRar installed on your computer, follow these simple steps to password protect any file or folder:
1. Locate the file or folder you wish to zip, then right-click it and select Add to archive.
2. Click Set Password.
3. Set the password you wish to use. This password will need to be provided to the recipient later. It’s best to use a password that’s at least 12 characters long because it would take centuries for someone to crack. Then, click OK.
4. Now, select ZIP in the “Archive format” section and then click OK.
5. Once the compression process is complete, you’ll see the zipped file in the same directory.
You can now send this file securely via email, without having to worry about access from unauthorized parties!
2. Encrypt zip files with TitanFile
TitanFile is a secure file sharing and collaboration solution that is used by many large organizations in the government, accounting, healthcare, insurance, and finance industries. With TitanFile, uploaded files are encrypted automatically so you won’t have to manually encrypt them yourself before you upload.
In fact, you won’t even need to zip files since TitanFile supports files of all sizes, types, and volumes!
To send files through TitanFile, first, sign up for our 15-day free trial. Don’t worry, it will only take a few minutes and no credit card is required!
Once you’ve activated your account and logged in, go ahead and create a new channel by clicking the + New Channel button. A channel is a secure workspace where you can send and receive files.
Now, add a recipient by clicking the the Add icon. You’ll need to type in the recipients’ name and email address.
Next, attach one or multiple files by clicking the Attach Files button, clicking on your documents, and clicking Open.
If you’d like to send a message to your recipient along with the file(s), type it in the message box. When you’re ready to send your message, click Send.
Voila! You have officially sent files via TitanFile. See how easy that was?
Your recipient(s) will now receive an email notification that will allow them to access the files and reply.