Large files are difficult to send by email. This is because most email servers have a maximum file size limitation of 20 – 25 megabytes so if you tried to send a large file, you might get an error message similar to this one:
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- As easy to use as email for staff and clients
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So how do you email large files? In this article, we’ll show you how to send large files via email with 3 easy methods.
- Easiest method – Email large files using TitanFile
- Email large files using Google Drive
- Compress large files before emailing them
1. Email large files using TitanFile
If security and efficiency are both important to you, TitanFile is the perfect solution to help you email large files quickly and securely!
TitanFile’s Secure Send add-in enables you to bypass file size limitations and email large files directly from Outlook by introducing a new “Attach Large File” button to your Outlook interface.
After the initial setup, you’ll be able to attach files of any size and click a “Secure Send” button to email large files to your recipients. Your large files will be automatically encrypted by TitanFile to ensure that they’re secure at all times.
Here’s how to start emailing large files in just 5 minutes:
1) Sign up for afree trial of TitanFile. (Don’t worry, no credit card is required)
2) Download the Secure Send add-inhere and go through the installation instructions. Once installed, you’ll see two new buttons in Outlook: “Attach Large File” and “Secure Send” as shown in the image below.
3 ) Compose the email by adding the recipient’s email, a subject line, and a message like you normally would.
4) Use the “Attach Large File” button to attach a large file. TitanFile’s blazing-fast upload speed is will enable you to attach most large files within seconds.
5) Click the “secure send” icon to send an encrypted Outlook or Office 365 email to your recipient.
That’s it! Your recipient will now receive a link to access the files securely.
2. Upload and email files with Google Drive
Google Drive is a cloud storage service offered by Google that enables you to upload large files to the cloud and share them by email. With a free subscription, you will get access to uploading up to 15GB of files.
To start emailing large files through Google Drive, first, you’ll need a Google Email. You can set one up for one here.
Once you’ve set up your Google account, you can access your Google Drive by visiting drive.google.com. You should see something like this:
Simply drag and drop the large file into Google Drive, right-click the file and click share.
Next, type in the email address of the person you wish to share the file with. Click “Done” and voila! You’ve just shared a large file using Google Drive. You can also send multiple files at the same time by creating a folder in Google Drive and sharing the folder.
3. Compress large files before emailing them
If your files are slightly larger than the 20 – 25 megabyte email limit, you may be able to get away with compressing your files before you send them.
However, if your files are much larger than 20 megabytes, TitanFile would be a much better solution.
When you compress files, you’re reducing the overall size of the package. The process of compressing files will differ depending on what kind of computer you’re on.
Windows Operating System
If you’re on a Windows computer, you can right-click a file, go to “Send to” and click “Compressed (zipped) folder.”
The compressed file will appear in the same folder directory as the original file you compressed.
You’ll notice that the compressed file is smaller than the original. You can then email the file!
Mac Operating System
To compress a file on a Mac computer, control-click the file you wish to compress and click “Compress…”
Then, select .zip from the dropdown menu to the right of the filename. Click “Create.”
Once the file has been created, you can email the compressed document using your preferred email application.
