How to Choose the Best Encrypted File Sharing Service

When sharing confidential and personal documents online for work is a part of your daily routine, the solution you use should be encrypted and secure.

Deciding what the best encrypted file-sharing service for your business is, however, can be difficult considering there are hundreds of platforms on the market. Understanding the requirements of a good file-sharing solution will help make the process simpler.

In this article, we break down the key features and requirements for choosing the best encrypted file sharing service for your business.

Security

The first thing you should consider when deciding on a new encrypted file sharing service is how it actually protects your information. A good solution will follow industry best practices and include features such as 256-bit encryption in transit and at rest, two-factor authentication, granular access controls, and audit trails to track everything that happens in the system.

An even better solution is one that is ISO 27001 certified and SOC 2 compliant, as these standards are globally known as having the best guidelines for keeping data secure.

Compliance

blankDepending on the region your business is located in, different regulations and compliance standards are expected to be met. Compliance standards such as HIPAA, PIPEDA, and GDPR ensure client confidential information is protected with optimized security practices. These standards require businesses to perform routine security checks, maintenance, and updates to prevent malware attacks and compromised data. 

Professionals within the legal and financial industries routinely exchange and transfer personal information and files which makes the information vulnerable to cyber threats if not properly protected. Using an encrypted file sharing service that meets compliance standards ensures client information is protected and cyber threats are minimized.

Self-serve capabilities

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Modern file-sharing solutions on the market are made for IT professionals rather than the end-user. However, the current professional world needs solutions that increase self-proficiency and are easy to adopt. Professionals need to be able to manage their own documents, collaborate with clients, and transfer files without the assistance of an IT professional. That’s why, when encrypted file sharing platforms are optimized for the user experience, there is a higher adoption rate and subsequently a good ROI for companies. Self-serve solutions are key to enterprise success.

Large File Transfers 

blankTraditionally, legal, financial, and other professionals have had to send documents via email or USB. What’s the problem with that? Besides the fact that both are not secure and can easily result in lost, stolen, or compromised files, the key disadvantage is restrictions on file upload sizes. With email, the maximum attachment size is typically 25MB which can be quite cumbersome if you need to attach a larger file. Even USBs only allow users to upload individual files up to 4GB in size due to FAT32 limitations.

Instead of compressing files and/or sending multiple emails with separate attachments, an encrypted file-sharing service that supports large file sharing is the key solution. You’ll benefit from being able to upload files of any size without compromising productivity.

Conclusion

Choosing the best encrypted file sharing service for your business may be a challenge considering all the available options other there, but if you find one that is secure, compliant, easy to use, and supports large file transfer, you’ll be sharing confidential information more productively in no time.

If you’re still having trouble deciding on a solution, we encourage you to give TitanFile a try as it contains all of the components of the best encrypted file sharing service.

All information shared within TitanFile is encrypted in transit and at rest, and is compliant with industry regulations such as HIPAA, PIPEDA, GDPR, SOC 2, and ISO 27001. Companies that adopt TitanFile experience on average a 95% adoption rate because the platform was created with the user experience in mind. The solution is just as easy to use as email for both staff and clients.

In addition, TitanFile supports uploads of any size, making it easy for you to attach large files or even entire folder structures directly from your computer.

Sign up for a free 15-day trial of TitanFile.