Your law firm is essentially a gold mine for hackers. As cybercriminals, their mission is to retrieve large quantities of valuable information in as small of a time frame as possible. What better target is there than law firms?
With access to your systems, they can potentially steal your firm’s private data as well as the privileged information (corporate, financial, and personal data) that is connected to your clients.
We understand that this is a huge concern for you and to help you improve your law firm’s cybersecurity and privacy, here are some tips:
Increase your cyber threat awareness
To protect the privacy of confidentiality of information at your law firm from cyber threats, it’s important to understand the threats that are out there.
As secure as your cybersecurity system may be right now, it may no longer be the case a week, a month, or a year from now. You’re never “secure enough.” Hackers are becoming increasingly intelligent in the way they bypass security systems, and it’s all the more reason why your security and awareness has to continuously evolve over time.
You may already have a few favorite resources for security but here are a couple of national resources you should also explore:
- Cybersecurity and Infrastructure Security Agency (CISA)
- Canadian Centre for Cyber Security (Cyber Centre)
Improve security awareness and culture
You’re aware of the importance of security but your colleagues may not be as educated on the matter.
Even if you’re responsible for the security at your law firm, it’s not a one-person job to protect an entire firm. Rather, good cybersecurity and privacy come from a joint effort from all employees at the firm.
While not intentional, many security and privacy breaches actually result from the actions of employees. A great way to prevent this from happening is to build a security awareness by forming a security culture in the workplace.
Be transparent with your colleagues about the threats that are out there, how to prevent them, and what will happen if they don’t.
Increase your security budget
Your current security budget may not be enough to satisfy the cybersecurity needs of your law firm. If that’s the case, it’s time to increase the budget to bridge this gap because not spending enough could potentially cost you more.
In IBM’s Cost of a Data Breach Report for 2018, the global average cost of a data breach in 2018 was 3.86 million dollars which has gone up by a rate of 6% from the previous year.
If you experience a data breach, you’ll be experiencing significant fines and other penalties as well — which includes legal fees, compliance fines and not to mention a damaged reputation, the loss of existing clients, and trouble acquiring future clients for your law firm.
Practice secure file sharing
One of the biggest threats to your firm is file sharing. During the many stages of litigation, legal professionals at your law firm will have to exchange privileged information with clients, colleagues, law clerks, co-counsel, and opposing counsel.
You can’t rely on email or other consumer-grade file-sharing tools such as Google Drive, Dropbox, or OneDrive to share this information because these solutions are not equipped to prevent access to the information if it’s ever stolen. What’s worse? Sharing confidential files and documents via courier where you can’t be sure that they won’t get lost or even track who has seen the files.
An enterprise-grade file sharing solution is what you need. With the right secure file sharing solution, you can encrypt confidential information so that even if you do experience a data breach, the offender won’t be able to decrypt the data they steal and your confidential information will remain private.
Before you choose your solution, you must keep in mind the usability of the solution for your lawyers. If the solution is too complex, they won’t use it. A balance of security and usability is what you need.
What is TitanFile?
Attorneys and support staff use the TitanFile platform to securely exchange messages and large and sensitive files with clients, experts, and opposing counsel. TitanFile is as easy to use as email, increasing staff productivity and simplifying client collaboration while improving security and compliance.